CONDITIONS FOR SHOOTS
1/ RESERVATION, DEPOSIT AND FULL PAYMENT
1.1/ In order to reserve a certain date in our agenda for you, we ask for a 50% deposit. By paying the deposit, you agree to our general conditions. The remaining 50%, and any additional expenses (transport cost, parking fees, venue rentals, etc…) must be paid withing 15 days after you receive the last set of pictures or the last video.
1.2/ It may happen that the photo or video shoot cannot take place on the set date.
If you would like to reschedule a shoot, please inform us as soon as possible. The already paid advance will serve as a new advance for the new scheduled date. Since our prices are adjusted annually, in case of rebooking at your initiative, the adjusted prices will apply. This means that, if necessary, an additional amount must be deposited to reach 50% of the total amount.
In case of cancellation on your initiative or if a new date cannot be found in case of rebooking, this deposit will not be refunded. Other arrangements may be made in exceptional cases.
If due to illness or other cases of force majeure, Ellesvisuelles would not be able to shoot on the scheduled day, a new date in the future will be sought by mutual agreement. If a new date cannot be found or if a postponement is not possible, we will do our best to recommend you other photographers or videographers. Another example in which we could decide to cancel the cooperation is if the requested actions and preparations are not fulfilled by you. In cases lik this, we will refund the amount you already paid, which will result in the cancellation of the collaboration. No compensation from our side will be due in any case.
2/ PHOTO AND VIDEO IS ARTWORK
Photos and videos are personal creations. We have a certain style, which you can find on our website. We will do our best to realize your project and take your wishes into account. Therefore, it is important that you give us all your wishes in advance. Note that we can not be held responsible for any consequences that your photos or videos would cause.
3/ MUSIC LICENCING FOR VIDEO
In most videos, external music is added. Since the artists must be paid for their creations and their hard work, music must be licensed (= purchased) before getting the right to use it in your video. We are currently subscribed to 2 licensing platforms, where we can purchase the usage rights for the songs. If you would like other songs to be purchased through another music platform, that is certainly possible. In that case, the cost for the number and a 15% surcharge will be charged to cover the time for the purchase and the additional administration.
4/ STOCK FOOTAGE
If you would like specific 'stock' images to be purchased to enhance your project, this is certainly possible. The purchase price, plus 15% for additional administration will then be charged.
5/ RULES IMPOSED BY THE LOCATION
If shooting on an external location, we follow the guidelines that would have been imposed by the owners of the location f. ex. ban on use of drone, ban on use of flash, limited use of dj-set for recording audio etc. This might have consequences for the final results of the pictures or the videos for which we cannot be held responsible. Negotiations with the location to possibly deviate from certain guidelines is the responsibility of the client.
6/ THEFT & TECHNICAL DEFECTS EQUIPMENT
We obviously hope that this does not occur, but in the event of theft/loss/destruction of the files or a technical defect to our equipment that is beyond our control, and results in us not being able to make the the agreed photos and videos, we schedule a new date to reshoot everything and you get a 15% discount for the inconvenience. In the case of an event or a one-time-shot, our liability is limited to the refund of the amount already paid by you. We cannot be held liable at any level for emotional or other damage.
7/ COPYRIGHT
A photo or video session by Ellesvisuelles is considered an artistic work, and is thereby subject to the rules of copyright. A part of the session will be billed separately (max 33%) as a license for usage rights. However, the photos and videos remain the full property of Ellesvisuelles. Upon full payment, the client purchases the right to print and publish the work for the purposes as agreed. If the client use the work for other non-agreed purposes where there is no financial compensation, legal actions will be taken.
8/ THANK YOU
Glad to see you made it to this last point. Thank a lot for your time!